Technology
The Assistant sets the licenses in your technology contracts against enrollment, staff and logins, finds two tools doing one job and drafts the pricing request before renewal. Your admin decides what it can read.
Someone in your district office is already pasting contracts into a chat app your team never reviewed. District Focus gives that work a place you control. You approve each connection, each district stays in its own space, and every action the Assistant takes is logged.
The work
Ask it the way you’d ask your data team. It reads your contracts, your counts and public E-rate data, then shows its work so the answer holds up in cabinet.
It compares the seats in each contract with Census Day enrollment and staff counts, and with logins from your rostering tools, so a renewal starts from the number you need.
Try asking
Compare the licenses in our technology contracts with Census Day enrollment and staff counts. Where do we pay for seats we don’t use?
It sorts your technology contracts by function and shows where two tools cover the same job, ranked by dollars, with the next decision date on each. Two tools can serve different people, so each overlap comes to you as a question.
Try asking
Map our technology contracts by the job each tool does. Where do two tools do the same job, and when is the next decision on each?
When you buy through a state contract, districts your size should pay the same. It compares your plan and per-unit price with theirs, where a peer price exists, and shows what you’d save at the median.
Try asking
We buy Microsoft 365 through the state contract. Are we on the same plan, SKU and price as districts our size?
It reads USAC’s open data for your funding requests, providers, amounts and status, lists what needs action this month, and sets the price similar districts got for the same service beside yours.
Try asking
What did our E-rate requests fund this year, with which provider and for how much? Flag anything that needs action this month.
When a contract and its student data privacy agreement are both in the Library, they’re linked, so renewal season starts with a list of the apps that still need one.
Try asking
Which apps renew this year without a signed data privacy agreement on file?
It drafts the line-item pricing request or the notice to renegotiate under the contract’s terms. When you approve, it sends, files and puts the deadline on your calendar in the tools you’ve connected.
Try asking
Draft an e-mail asking our filtering vendor for line-item pricing before we renew.
For your review
Most districts review a tool before staff can use it. Here’s how District Focus handles access, logging and other AI apps. The full answers are on the trust page.
Read the trust pageConnections
Your admin sets up each connection with a key your district creates. Systems are read-only unless you allow an action, and student areas in your SIS stay switched off. The Connections page shows what District Focus may and may not do in each one.
Run history
Each action the Assistant takes writes a log entry: who asked, which tool, which records and when. Scheduled work keeps its own run history, with what it read and where the result went.
Other AI apps
If your district has approved another AI chat app, staff can reach District Focus from it through a connector, with their own login and the same permissions.
Your year
Attach routines to the state and USAC dates your team already works to, and the counts and drafts are ready before each one.
All year Coming up
A privacy agreement for each app that touches student data, along with your AI policy and filtering.
Ed Code 49073.1
What the Assistant hands you: Privacy agreement status on each contract as it comes up for renewal.
Jul to Aug Coming up
Device refresh and rostering for the new year. Many licenses renew July 1, when the E-rate funding year begins.
What the Assistant hands you: A software renewals brief with seats set against the new year’s counts.
Early Oct Coming up
Census Day sets enrollment for the year.
What the Assistant hands you: Per-student licenses checked against the new count.
Late Oct Coming up
Invoice deadlines for last year’s E-rate services, and Form 486 filings for this year.
USAC
What the Assistant hands you: E-rate status from USAC data: what needs action this month.
Winter Coming up
Form 470 posted at least 28 days before you choose a provider, then the Form 471 window.
USAC
What the Assistant hands you: What similar districts paid for internet and Wi-Fi, from USAC open data, beside your contracts.
Spring Coming up
Testing windows, budget requests and the renewals that start July 1.
What the Assistant hands you: The overlap map and licenses against enrollment, before renewal decisions.
Try asking
These are requests a technology director might hand it. Usage comes in as counts per app.
Licenses
Compare the licenses in our technology contracts with Census Day enrollment and staff counts. Where do we pay for seats we don’t use?
Overlaps
Map our technology contracts by the job each tool does. Where do two tools do the same job, and when is the next decision on each?
Pricing
We buy Microsoft 365 through the state contract. Are we on the same plan, SKU and price as districts our size?
E-rate
What did our E-rate requests fund this year, with which provider and for how much? Flag anything that needs action this month.
Renewals
Which software renews in the next 60 days, and which renews on its own?
Vendor e-mail
Draft an e-mail asking our filtering vendor for line-item pricing before we renew.
Usage
Show logins per app from ClassLink against the seats we pay for.
Privacy
Which apps renew this year without a signed data privacy agreement on file?
Board
Draft the board item for the Wi-Fi refresh, with what districts our size paid on E-rate.
Notice
Write a notice that we want to renegotiate the device-management contract, following its notice terms.
Systems
It reads your rostering tools, your SIS with student areas switched off, your learning platforms and IT systems, and public E-rate and state data. Your admin can revoke any key.
Privacy and security
Platform
We’ll walk your team through access, logging and the AI underneath, then show the Assistant counting seats for a sample district.
